Executive Assistant jobs in Israel

A leading and fast-growing real estate company is looking for an Executive Assistant to the CEO to support the CEO in managing day-to-day tasks, processes, and coordination in a dynamic, fast-paced environment. This is a diverse, high-impact role that combines organization and structure with technological thinking, initiative, and the ability to drive execution. What You'll Do: Manage a complex executive calendar and coordinate meetings with multiple stakeholders. Manage the CEO's day-to-day tasks and ensure timely execution. Work extensively with Monday.com, including creating and managing boards, forms, automations, and workflows. Coordinate and follow up on tasks with managers and employees across the organization. Handle ongoing administrative and operational tasks, including scheduling, logistics, and day-to-day coordination. Serve as the main point of contact between the CEO and internal teams, prioritizing requests and facilitating communication. Track approvals, documentation, and business processes to ensure smooth execution and timely completion. Provide fast, proactive support to the CEO and field teams as priorities change throughout the day. What We're Looking For: Previous experience in an administrative role, as a Personal Assistant, Executive Assistant, Military Executive Assistant, or a similar position - Significant Advantage Strong technological aptitude with the ability to quickly learn new systems and tools - Must Experience with Monday.com, or a willingness to learn and become a proficient user - Advantage Excellent organizational, planning, and task management skills - Must Strong service orientation, excellent interpersonal skills, high sense of ownership, and a proactive mindset - Must Ability to thrive in a dynamic, fast-paced environment with multiple priorities and changing demands - Must

We are looking for Executive Assistant to the COO to join our team. Helfy is a health-tech company that builds consumer products and grows them through marketing. We move fast, and our COO needs a strong right hand. The core of this role is simple: support the COO so he can focus on strategy and the things that bring the most value to the company. Most of your work is the business side: driving projects, leading processes, and making sure the COO gets decision-ready input instead of raw material. A smaller part is logistics and personal support – flights, hotels, restaurants, and the day-to-day things that keep his schedule moving. Responsibilities Drive projects and follow-ups across teams. Make sure things actually get done, on time. Lead processes: set them up, keep them moving, close the loops. Work with managers and with teams at every level. Read presentations and materials, pull out what matters, and bring the COO short, decision-ready input. Filter and prioritize: put the right things on his desk and keep the rest away. Take care of logistics when needed: flights, hotels, restaurants, and personal assistance – anything that supports his day-to-day. Requirements Experience as an executive assistant, chief of staff, project coordinator, or a similar role close to management. Strong project and process skills. You like making things happen and you don't wait to be chased. Good judgment. You know what is important and what can wait. Comfort working with senior managers and with teams. Clear, direct, easy communication. Fast learner who can read a presentation and get to the point. Organized, reliable, discreet, and calm under pressure. Fluent Hebrew and strong English. Nice to have: Experience in a startup, tech, or marketing environment. Comfort with common office and project tools.

DT (NASDAQ: APPS) is unifying the full mobile experience. Our growth platform powers the mobile ecosystem by bringing together advertisers, app developers, and device partners, to create a unique and premium value exchange, that results in a personalized and seamless mobile device experience. At DT, we move fast, think big, and build collaboratively. We believe great ideas can come from anywhere, and we trust our teams to take ownership, challenge convention, and make an impact from day one. Here, you’ll have the opportunity to grow your career while contributing to products and experiences used by millions around the world. With us, you will enjoy competitive compensation, equity awards, and a comprehensive benefits package designed to invest in your total well-being, all within a hybrid and flexible work environment. As an Executive Assistant, your primary responsibility will be providing comprehensive administrative, executive, and personal support. You will play a crucial role in ensuring smooth operations, managing daily tasks, supporting global projects, and facilitating effective communication across global leadership and the company. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. About the Executive Assistant Role • Act as a strategic partner to the SVP, optimizing his time and focus by managing a complex, fast-paced calendar to ensure strict alignment with top business priorities • Foresee operational needs and potential scheduling conflicts, demonstrating independent problem-solving to ensure seamless day-to-day execution • Draft, edit, and proofread business documents, sheets, and decks, maintaining high confidentiality and discretion • Coordinate and organize meetings, prepare agendas, collect materials, and record minutes • Assist with personal tasks, as required, and handle them with professionalism and discretion • Synthesize complex information into clear executive summaries, demonstrating a strong understanding of the company’s business objectives • Facilitate cross-functional collaboration and drive action items to completion, acting as a trusted liaison between the SVP and internal or external stakeholders • Arrange domestic and international travel itineraries for visitors and travelers, including agendas, flights, accommodation, and transportation • Support logistics for meetings, conferences, and events • Manage and monitor departmental budgets, track expenses, and ensure effective financial control About you as the Executive Assistant • Previous experience as an Executive Assistant or similar administrative role, preferably within hi-tech companies • Previous experience in business operations and/or project management • Exceptional organizational skills with the ability to prioritize tasks and manage time effectively • Strong communication skills, both written and verbal, with keen attention to details • Fluent in English – reading, writing, and verbal • Proficient in using productivity tools such as Google Drive Application Suite (slides, sheets, docs), calendar, email, AI Tools, and conference platforms • Discretion and ability to handle confidential information with professionalism and integrity • Proactive problem-solving skills and ability to work independently with minimal supervision • High availability and flexibility in working hours, including the ability to adapt to changing schedules and handle urgent requests and changing priorities • A proactive, growth-oriented mindset with strong business acumen; eagerness to learn the business context and provide high-level support in a dynamic environment • Experience supporting C-Suite executives in global or publicly traded companies - an advantage DT (NASDAQ: APPS) is a mobile growth platform that powers superior experiences and outcomes for advertisers, app developers, carriers, OEMs, and publishers worldwide. Our technology connects brands and apps with consumers across devices, apps, and mobile environments — helping partners drive awareness, acquisition, engagement, and monetization through intelligent, integrated experiences. Headquartered in Austin, Texas, DT operates globally across North America, EMEA, APAC, and LATAM. DT is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome people of different backgrounds, experiences, abilities, and perspectives, and believe teams with different points of view build better products, ideas, and experiences.

Description Overview We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment. Key Responsibilities • Executive Administration & Leadership Support Responsibilities • Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO. • Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail. • Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies. • Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team. • Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager. • Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events. • Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities. • Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects. • Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required. Requirements Qualifications & Skills • At least 5 years of proven experience as an Executive Administrator supporting senior executives, preferably in a fast-paced global environment. • Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage. • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Experience working with SAP systems is an advantage. • Exceptional organizational and time management skills with meticulous attention to detail. • Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism. • Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders. • Proactive, can-do attitude, resourceful, and a self-starter who can anticipate needs and solve problems independently. • Willingness to work from the company offices in Givatayim (near Arlozorov train station) at least 3 days a week. Flexibility in working hours and availability for after-hours telephone support are required.

Description אנו מחפשים מנהל/ת אדמיניסטרטיבי/ת שיצטרף/תצטרף אלינו! Responsibilities • ניהול אדמיניסטרטיבי שוטף • ניהול יומנים עבור דרגים בכירים • תמיכה וגיבוי עמדת קבלה במידת הצורך • עבודה מול ממשקים רבים (פנימיים וחיצוניים) • עבודה שוטפת מול הנהלת חשבונות, לרבות הקמת הזמנות רכש וקליטת חשבוניות, כולל טיפול ומעקב צמוד עד להשלמת התהליך • תמיכה אדמינסטרטיבית ולוגיסטית מקיפה בצרכי המחלקה Requirements • ניסיון קודם בניהול יומנים מורכבים • ניסיון בעבודת Back Office • יכולת עבודה בסביבה ממוחשבת עם שליטה ביישומי Office לרבות Excel • אנגלית ברמה טובה (דיבור, קריאה וכתיבה) • הכרות ועבודה עם סאפ – יתרון • תואר ראשון - יתרון • יכולת עבודה ולמידה עצמאית כולל עבודה במצבי לחץ עם ממשקים מרובים • דייקנות, אחריות ויסודיות עם תשומת לב לפרטים הקטנים • יחסי אנוש מעולים • גמישות מחשבתית, חשיבה יצירתית והגדלת ראש

Description If you've ever dreamt of being there when it all started, this one's for you. At Zeroport, we're rethinking how humans and AI agents securely access and interact with critical systems. As AI becomes more autonomous, controlling what it can access is no longer enough. We're pioneering Least Agency: limiting what AI agents (and humans) can actually do, and enforcing those boundaries independently through physical containment. Our approach combines purpose-built hardware, robust software, and non-IP connectivity to enable secure, real-time work for both AI agents and humans, without exposing the protected network. It sounds bold, we know. That's exactly the point. Who We Are Zeroport is pioneering Least Agency for AI and human network access. Our hardware-enforced architecture creates physical boundaries between AI agents, human users, and critical systems, limiting what they can reach and do by design. We're a focused, technical team with a strong builder mentality, moving fast to redefine how humans and AI securely interact with the world's most critical systems. About the Role We are looking for a highly capable, proactive, and detail-oriented Executive Assistant to support our CEO in a fast-paced startup environment. This role combines hands-on executive assistance with administrative support for the sales team. You'll help keep the CEO's day organized and running smoothly, coordinate meetings and travel, prepare presentations and meeting materials, and support the administrative processes that keep our sales activities on track. We're looking for someone who learns quickly, works efficiently, and can manage a wide range of responsibilities with discretion, flexibility, and minimal guidance. What You'll Do Executive Assistance • Manage the CEO's calendar, schedule meetings, coordinate travel, and handle day-to-day logistics. • Prepare presentations, agendas, and materials for board meetings, investor meetings, and other key discussions. • Coordinate meeting logistics and follow up on action items to ensure nothing falls through the cracks. • Support the CEO with ongoing administrative tasks and special requests. Sales Administration • Provide administrative support to the sales team, including scheduling customer meetings and coordinating follow-ups. • Maintain and organize sales documents, presentations, and customer-related materials. • Assist with meeting preparation, internal coordination, and keeping sales-related information and records up to date. Requirements What We're Looking For • Native-level English proficiency, with excellent written and verbal communication skills. • Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role. • Excellent organizational skills and strong attention to detail. • A proactive, hands-on approach and the ability to manage multiple priorities independently. • Quick to learn, resourceful, and comfortable handling changing priorities in a dynamic environment. • Strong interpersonal skills, discretion, and professionalism. • Proficiency in Google Workspace. • AI-savvy and tech-forward: Comfortable using AI tools to improve productivity, streamline workflows, support research, prepare presentations and meeting materials, and optimize day-to-day executive support. Proactive in identifying opportunities to leverage AI to work smarter and more efficiently. Why Join Us • Be part of designing innovative solutions for some of the toughest challenges in network security • Flexible work setup, minimal bureaucracy • Real ownership and impact from day one • A collaborative and innovative work culture • Competitive salary and benefits Let's build it together. Even if you don’t meet every requirement - we’d still love to hear from curious, motivated people.