Office Manager jobs in Israel

Description עמדת הקבלה בכניסה לאתר מהווה את שער הכניסה לארגון, והיושב.ת בה הוא.היא הפנים הראשונות של "נטפים" עבור עובדים, מבקרים, ספקים ואורחים. תפקיד זה מהווה את לב הפעילות היומיומית באתר ומשלב בין אחריות תפעולית לבין יצירת חוויית שירות חיובית, מקצועית ומזמינה, המשקפת את ערכי החברה. מנהל.ת האדמיניסטרציה באתר מהווה כתובת מרכזית וזמינה לעובדי האתר, מסייע.ת במתן מענה שוטף לצרכים שונים, תורמ.ת לתחושת סדר, שייכות ורווחת העובדים, וממלא.ת תפקיד משמעותי בעיצוב הרושם הראשוני וחוויית העבודה באתר. תיאור התפקיד: • מענה אדמיניסטרטיבי לצרכי האתר כולל מענה טלפוני, שירות לקוחות, קליטת וסיווג דואר ומשלוחים ואספקה. • אחראי.ת על עמדת הקבלה באתר ומענה ראשוני לפונים; עובדים, ספקים ואורחים. • אחראי.ת על טיפול שוטף בצרכי האתר ועובדיו כולל סיוע בבעיות שוטפות המתעוררות מעת לעת. • אחראי.ת לטיפול בהוראות קליטה / עזיבה של עובדי האתר כולל הנפקה / ביטול תג עובד וכרטיס תן-ביס. • אחראי.ת להפצת תקשורים פניימים הנוגעים לנעשה באתר. • אחראי.ת על פתיחת דרישות רכש ומעקב אחר הזמנות עד קבלת חשבונית וסיום התהליך. • אחראי.ת על ניהול משאבי האתר וסנכרון השימוש בהם לרבות חדרי ישיבות ורכבי אתר בתיאום מנהל יח' רכב וכן מדבקות חניה בהתאם למדיניות הארגון. • אחראי.ת על הקשר וממשקי העבודה עם חברת הניהול של המבנה ועם המשכיר ובאי כוחו לענייני אחזקה וניקיון. • תפעול היבטי רווחה ואחרים באתר כחלק מצוות האתר והמחלקה. • סיוע בתהליכי תקשורת פנים-ארגונית לרבות תפעול מסכי הכניסה והמידע השוטף. • תמיכה בתחומי האבטחה, בטחון ובטיחות בתיאום ממונה הבטיחות וקב"ט החברה. Requirements דרישות המשרה: • ייצוגיות, סדר וארגון ברמה גבוהה, אחריות אישית, גישה פרואקטיבית וראייה מערכתית רחבה • תודעת שירות גבוהה ויחסי אנוש מעולים- יכולת יצירת קשרים בינאישיים, אמפתיה ורגישות לצורכי העובדים • יכולת הובלה, עבודה בצוות והנעת ממשקים • תושייה, יכולת פתרון בעיות, טכניות וארגוניות, בזמן אמת • יכולת עבודה במצבי לחץ ואל מול ריבוי משימות • ניסיון בעבודה עם Office ואוריינטציה ללמוד מערכות נוספות • עברית - שפת אם | אנגלית - דיבור וקריאה • 12 שנו"ל חובה (תואר ראשון - יתרון) • משרה חלקית – 4 ימים בשבוע, 6 שעות כל יום.

Description ניהול יומן מורכב ותיאום פגישות מרובות משתתפים טיפול שוטף במשימות אדמיניסטרטיביות ותפעוליות תיאום נסיעות עבודה בארץ ובחו"ל, כולל הזמנת טיסות ומלונות הכנת חומרים, מצגות וסיכומי פגישות לפי הצורך עבודה מול ספקים, מעקב אחר הזמנות וחשבוניות הזמנות רכש, טיפול בציוד משרדי וכיבוד לישיבות ממשקי עבודה מול מנהלים ועובדים בארגון מעקב אחר משימות, סטטוסים ולוחות זמנים סיוע בפרויקטים רוחביים ותמיכה בפעילות האגף Requirements ניסיון קודם בתפקיד אדמיניסטרטיבי בכיר / עוזר/ת אדמיניסטרטיבי/ת – חובה ניסיון בניהול יומנים מורכבים ותיאום פגישות מרובות משתתפים – חובה Office בדגש על Outlook, Excel ו-PowerPoint שליטה מלאה ביישומי עברית ברמה גבוהה מאוד ואנגלית ברמה טובה ניסיון בעבודה בסביבה מרובת ממשקים – יתרון תואר אקדמי – יתרון

Location: Ramat Gan (Bursa), Israel (On-site) About Matia Matia is at the forefront of the DataOps revolution, building a unified platform that streamlines data management from end-to-end. We empower data teams with seamless ingestion, reverse ETL, comprehensive observability, and intuitive data cataloging, enabling faster, smarter decisions with significantly less tool sprawl. Backed by leading investors and trusted by data teams at companies like Ramp, Honeybook, Drata and Lemonade, we’re building the future of data confidence. Our Israel team is growing, and we need someone who makes the office run smoothly and keeps our people feeling welcome and well looked after, every day. The Opportunity We are looking for an Office & Workplace Operations Manager to own our Ramat Gan (Bursa) office from end to end: facilities and maintenance, budget and vendor management, and every office project. You will report to our VP of Operations. This is a hands-on role for someone who takes real ownership of a physical space, its budget and the people who work in it. You will be the single point of ownership for how the office runs, and the person colleagues turn to when something time-sensitive comes up. Just as important, you will look after the people who work here: a clean, safe and comfortable space, a warm welcome for every new hire, and a first point of contact for anything colleagues need from the workplace. You are someone who enjoys solving problems and never shy away from a challenge. What You’ll Do • Employee Welfare: Look after the wellbeing of the team: keep the office clean, safe, comfortable and well stocked, and be the first point of contact for colleagues’ workplace needs. Help people feel welcome, supported and able to do their best work. • Office & Facilities Management: Own day-to-day office operations: supplies, deliveries, maintenance and cleaning. Be the contact for building management and the landlord. Own the office budget and coordinate bookkeeping with Finance. Be on site to handle urgent issues. • Events & Employee Experience: Help organize Israel events and meetups, and coordinate employee gifts, swag and special-occasion items for birthdays and holidays. • Office & Workplace Projects: Own office projects end to end, such as moves, expansions and renovations, managing timelines, budgets and vendors. • Equipment & Workplace Logistics: Set up laptops and workstations for new hires and manage the local hardware inventory: tracking, repairs, replacements and storage. • Travel & Vendor Management: Coordinate business travel. Own vendor contracts, renewals and invoices, and source and compare quotes for supplies, equipment, furniture and services. • Operations Support: Take on other operations tasks from the VP of Operations, and back up adjacent Ops tasks as needed. What We’re Looking For We are seeking someone who treats the office like their own business: proactive, detail-oriented, and comfortable owning a project from a spreadsheet to a finished room, and a budget from a vendor quote to a paid invoice. Must-Haves: • Experience: 3+ years running office or workplace operations, ideally at a fast-growing startup • People-First Mindset: Warm, discreet and service-oriented, with real care for colleagues’ wellbeing and the judgment to handle personal matters sensitively • Hands-On & Available: Comfortable with the physical side of the job, such as deliveries, equipment and moves, and able to respond to urgent facilities issues, • Budget Ownership: Comfortable owning a budget, comparing vendor quotes, and managing contracts and invoices • Language: Fluent Hebrew and English • Mindset: An entrepreneurial mindset with a passion for solving challenging problems and thriving in fast-paced, dynamic environments. Nice-to-Haves: • Basic IT: Experience supporting IT or equipment logistics, or hardware troubleshooting • Bookkeeping: Basic bookkeeping or expense-coding experience • Events: Event-planning experience • Growth Stage: Experience operating inside a rapidly scaling company How to Apply Does this role sound like a good fit for you? We encourage you to apply directly through our website.

Description At Natural Intelligence, we are on a mission to simplify decision-making for millions. We build leading comparison websites that connect high-intent consumers with the world's top brands. Since 2009, we've grown into a bootstrapped, profitable powerhouse in the performance marketing industry. We are looking for an Office Manager to join our People Operation team. As the first point of contact for employees and guests at our Tel Aviv office, you’ll create a welcoming environment, manage the front desk, and provide day-to-day administrative and operational support. You’ll work closely with our People Operations & Employee Experience team to help keep office life running smoothly. This is a full-time, fully on-site role at our Tel Aviv office, Sunday to Thursday, 9:00 AM-6:00 PM. The role reports to the Head of People Operations & People Experience. Your Impact • Reception & Employee Service: Manage the front desk, welcome guests, respond to employee requests, coordinate meeting room bookings, and handle incoming mail and deliveries. • Office Operations & Administrative Support: Support day-to-day office operations and administrative tasks, helping maintain an organized, welcoming, and well-maintained workspace. • Supplier & Service Provider Coordination: Coordinate with suppliers and service providers, place orders, and handle invoices. • Office Supplies & Inventory: Monitor office supply levels and coordinate purchases and replenishment to support ongoing office needs. • Employee Experience Support: Assist the Employee Experience team with preparations and logistics for happy hours, company events, team-building activities, and employee gifts. Requirements • Previous experience in an administrative, reception, or office operations role – a must. • High proficiency in Hebrew and English, both written and verbal – a must. • Strong organizational and prioritization skills, attention to detail, and the ability to manage multiple tasks. • Excellent interpersonal and communication skills, with a strong service-oriented approach. • A proactive, hands-on attitude, with the ability to work independently and remain calm in a busy environment. • Proficiency in Google Workspace and Microsoft Office, particularly Calendar, Docs/Word, and Sheets/Excel. • Familiarity with AI tools for administrative and operational efficiency – an advantage. Why You’ll Love Working Here • You won't just hear about AI, you’ll have the best cutting-edge tools at your fingertips to do your best work. • Our stunning ToHa Tel Aviv offices come with a fully-equipped gym, a music room, amazing coffee, and views for days. • Come exactly as you are: We're proud to be 52% women, with incredibly vibrant internal communities (Olim, LGBTQ+, Parents, and more). • Competitive pay and growth paths are key, but it’s the everyday vibe that makes the difference. We love gathering for great happy hours, team offsites, and celebrating our milestones together. Think you're a natural fit? Join us! Before you hit apply, take a quick look at the requirements to ensure this role aligns with your experience. We carefully review applications, but due to high volumes, we will only be in touch if there's a strong fit. We appreciate your time! Natural Intelligence is an Equal Opportunity Employer. We hire based on talent and potential, welcoming applicants from all backgrounds. Reasonable accommodations available upon request at [email protected].

Description Location: Tel Aviv, Israel (4 days a week in the office) Who we are Lumia is an early-stage startup backed by Team8 and NewEra, working on some of the hardest problems in AI security. We're a small team based in Israel and abroad, and we work hard, laugh a lot and care about each other. Who we're looking for You're the person who notices that the coffee is running low on supplies and kitchen stock, that someone's birthday is coming up and that the new hire's laptop hasn't arrived yet, and you fix all three before lunch. You're creative, independent and full of energy, and you'd rather build something from scratch than follow a playbook. This is a full-time role based in our Tel Aviv office (4 days a week), with flexible hours that overlap with our US team, including availability until about 19:00 Israel time a few days a week. You'll report to our Head of Finance (US-based) and work closely with our Israel site lead. Once we hire a Head of HR, you'll report to them. What you'll do Keep the office running 40% • Own our office space: rentals, maintenance and planning for what we'll need next • Manage equipment, supplies, vendors and budgets • Work with our IT provider (Wediggit) so everyone in Israel has the right equipment and access. Take care of our people 40% • Run onboarding and offboarding for Israel and US hires: laptop ordered, secured and shipped before day 1, accounts and access ready, welcome kit sent, and a clean equipment handback at exit • Keep our remote team connected: virtual events, US holidays and milestones, and logistics when US teammates visit Israel • Support all our employees, in Israel and US, and be their go-to person for everyday needs Make it fun 20% • Own gifts, swag and company celebrations, in Israel and shipped to our US team • Organize and host company events in Israel, from team gatherings to larger special events • Celebrate birthdays, Lumia-versaries and special occasions, and bring your own ideas Support G&A operations 20% • Track the office and employee experience budget and report monthly to Finance • Handle receipts and documentation for office spend in Ramp, and work with Finance in setting up new vendors with contracts and tax forms • Work with Wediggit to keep an inventory of laptops and office equipment Requirements • Experience managing budgets and vendors; comfortable with Google Workspace, Slack and expense tools like Ramp (e.g., Concur, Bill.com, Expensify) • 2-3 years in a similar role, ideally at a startup or tech company • Excellent English is a must, along with fluent Hebrew • Very organized and good at juggling many things at once • Independent, motivated and open to new areas Nice to have • Background or education in HR • Experience with recruitment or supporting hiring processes • Experience working with HR or people systems and other G&A departments (e..g., Finance and IT)