Executive Assistant jobs in Herzliya

We are looking for Executive Assistant to the COO to join our team. Helfy is a health-tech company that builds consumer products and grows them through marketing. We move fast, and our COO needs a strong right hand. The core of this role is simple: support the COO so he can focus on strategy and the things that bring the most value to the company. Most of your work is the business side: driving projects, leading processes, and making sure the COO gets decision-ready input instead of raw material. A smaller part is logistics and personal support – flights, hotels, restaurants, and the day-to-day things that keep his schedule moving. Responsibilities Drive projects and follow-ups across teams. Make sure things actually get done, on time. Lead processes: set them up, keep them moving, close the loops. Work with managers and with teams at every level. Read presentations and materials, pull out what matters, and bring the COO short, decision-ready input. Filter and prioritize: put the right things on his desk and keep the rest away. Take care of logistics when needed: flights, hotels, restaurants, and personal assistance – anything that supports his day-to-day. Requirements Experience as an executive assistant, chief of staff, project coordinator, or a similar role close to management. Strong project and process skills. You like making things happen and you don't wait to be chased. Good judgment. You know what is important and what can wait. Comfort working with senior managers and with teams. Clear, direct, easy communication. Fast learner who can read a presentation and get to the point. Organized, reliable, discreet, and calm under pressure. Fluent Hebrew and strong English. Nice to have: Experience in a startup, tech, or marketing environment. Comfort with common office and project tools.

Description If you've ever dreamt of being there when it all started, this one's for you. At Zeroport, we're rethinking how humans and AI agents securely access and interact with critical systems. As AI becomes more autonomous, controlling what it can access is no longer enough. We're pioneering Least Agency: limiting what AI agents (and humans) can actually do, and enforcing those boundaries independently through physical containment. Our approach combines purpose-built hardware, robust software, and non-IP connectivity to enable secure, real-time work for both AI agents and humans, without exposing the protected network. It sounds bold, we know. That's exactly the point. Who We Are Zeroport is pioneering Least Agency for AI and human network access. Our hardware-enforced architecture creates physical boundaries between AI agents, human users, and critical systems, limiting what they can reach and do by design. We're a focused, technical team with a strong builder mentality, moving fast to redefine how humans and AI securely interact with the world's most critical systems. About the Role We are looking for a highly capable, proactive, and detail-oriented Executive Assistant to support our CEO in a fast-paced startup environment. This role combines hands-on executive assistance with administrative support for the sales team. You'll help keep the CEO's day organized and running smoothly, coordinate meetings and travel, prepare presentations and meeting materials, and support the administrative processes that keep our sales activities on track. We're looking for someone who learns quickly, works efficiently, and can manage a wide range of responsibilities with discretion, flexibility, and minimal guidance. What You'll Do Executive Assistance • Manage the CEO's calendar, schedule meetings, coordinate travel, and handle day-to-day logistics. • Prepare presentations, agendas, and materials for board meetings, investor meetings, and other key discussions. • Coordinate meeting logistics and follow up on action items to ensure nothing falls through the cracks. • Support the CEO with ongoing administrative tasks and special requests. Sales Administration • Provide administrative support to the sales team, including scheduling customer meetings and coordinating follow-ups. • Maintain and organize sales documents, presentations, and customer-related materials. • Assist with meeting preparation, internal coordination, and keeping sales-related information and records up to date. Requirements What We're Looking For • Native-level English proficiency, with excellent written and verbal communication skills. • Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role. • Excellent organizational skills and strong attention to detail. • A proactive, hands-on approach and the ability to manage multiple priorities independently. • Quick to learn, resourceful, and comfortable handling changing priorities in a dynamic environment. • Strong interpersonal skills, discretion, and professionalism. • Proficiency in Google Workspace. • AI-savvy and tech-forward: Comfortable using AI tools to improve productivity, streamline workflows, support research, prepare presentations and meeting materials, and optimize day-to-day executive support. Proactive in identifying opportunities to leverage AI to work smarter and more efficiently. Why Join Us • Be part of designing innovative solutions for some of the toughest challenges in network security • Flexible work setup, minimal bureaucracy • Real ownership and impact from day one • A collaborative and innovative work culture • Competitive salary and benefits Let's build it together. Even if you don’t meet every requirement - we’d still love to hear from curious, motivated people.