Administrative Assistant jobs in Tel Aviv-Yafo

JOB DESCRIPTION: About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: • Career development with an international company where you can grow the career you dream of your professional future. • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. The Opportunity This position works from our Tel Aviv office in the Nutrition Division. Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Ensure®, Glucerna® – to help get the nutrients they need to live their healthiest life. What You’ll Do You'll be the Affiliate administrative assistant and receptionist at Abbott Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities. It is a temporary full-time role, replacement for maternity leave, working in the office. CORE JOB RESPONSIBILITIES • Staffing position all day long 8:00-17:00, 5 days per week at the office. • Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc. • Answering incoming calls, transferring them or taking messages as needed. • Manage calendar of main management members as defined based on need. • Initiate Purchase Orders and invoices in SAP system for several business divisions. • Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments. • Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures. • Maintaining a clean and orderly lobby and workspace. • Order office supply and food, order and prepare refreshments for office and meetings as needed. • Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers. • Coordinate guests’ visits from abroad according to need. • Responsible for filing contracts with external vendors. • Support ad-hoc projects as required by the business. GENERAL RESPONSIBILITY To comply with the company’s policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives Abbott Israel. ACCOUNTABILITY Interacts with all employees at all levels, directs callers or visitors to appropriate individuals or resources within the organization. Often acts as a liaison between Facility Maintenance and both internal and external customers. EXPERIENCE • 1-2 years of experience as receptionist / administration role – an advantage. • Must have excellent interpersonal and communication skills as well as be flexible, organized and detail oriented. • Service Oriented • Education Requirements - High School Diploma, preferable – B.A. • Fluent English – can handle answering calls, replying to e-mails or welcoming visitors from abroad. • Must be able to deal effectively with high level internal and external contacts, including customers and the general public. • Good computer skills - working with multiple reporting, approval and documentation systems and Office (Excel, Word, PowerPoint and others) Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. The base pay for this position is N/AIn specific locations, the pay range may vary from the range posted. JOB FAMILY: Administrative Support DIVISION: ANI International Nutrition LOCATION: Israel > Tel Aviv : Building 4 ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Not Applicable

Cato Networks is the converged network and security cloud for the AI era. As AI reshapes cybersecurity, enterprises face a dual challenge: unlocking AI’s potential while defending against AI-driven attacks. Cato addresses both through a unified, cloud-native platform, providing the visibility and context to prioritize risks and stop threats in real time across users, applications, data, and AI agents. Join us as we scale: take on ambitious technological challenges and shape the next generation of enterprise security at a company trusted by thousands of organizations worldwide. We are looking for a high-energy, self-driven professional Office Admin to join us! Responsibilities • Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors. • Oversee day-to-day office operations, including ticket support, mail handling, managing orders and supplies, and maintaining inventory. • Manage relationships with suppliers, including contracts, order processing, payments, and invoice tracking. • Assist in planning and executing internal and external events, such as team socials, holiday celebrations, and wellness activities, while supporting HR with onboarding, offboarding, and training. • Act as the point of contact with building management, coordinating parking, maintenance, and office logistics. • Provide administrative support and handle ad hoc tasks for other departments as needed. Requirements • Availability to work onsite in Tel Aviv, Sunday–Thursday, from 8:30 AM to 5:30 PM - A must. • 1–2 years of experience in office administration, ideally in a startup or high-tech environment. • Strong multitasking abilities, attention to detail, and effective task prioritization. • Service-oriented mindset with a proactive, can-do attitude and excellent people skills. • Excellent verbal and written communication skills in Hebrew and English. • Proficiency in Microsoft Office Suite; experience with task management tools is an advantage. • Positive, collaborative, and adaptable in a fast-paced environment.

Job Description Armis from ServiceNow, protects the entire attack surface and manages an organization’s cyber risk exposure in real time. Combined with ServiceNow’s Security and Risk capabilities, as well as Identity Security capabilities from Veza, we bring together all critical capabilities to secure every asset, every identity - incl. AI Agents - across all environments with the right level of context - security, operational and business - to build the first of its kind autonomous defense platform for the Agentic Enterprise We’re looking for a highly organized and people-oriented Administrative Assistant for a temporary maternity leave cover, starting in December 2026, to provide personalized support to our Executive team. Please note this in an On-site role from our TLV office What you will do • Assist our SVP with personal and day-to-day needs • Track tasks and follow up on action items to ensure execution • Support executive team members with administrative and logistical tasks • Help coordinate personal errands and scheduling as needed • Maintain ongoing communication while ensuring discretion and confidentiality • Manage executive offsites in Israel and abroad Qualifications • Ability to work full time in our TLV office • Flexibility to work beyond regular hours and be available on weekends if needed • Minimum of 3 years' experience in a similar role • Excellent communication skills in both Hebrew and English (written and verbal) • Proficiency in office tools, including Microsoft Outlook and MS Office apps • Strong attention to detail and ability to multitask in a dynamic environment • High level of professionalism, discretion, and work ethics • Positive, proactive, and service-oriented personality Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.  Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2026 Fortune Media IP Limited. All rights reserved. Used under license.