Personal Assistant jobs in Israel

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality. Key Responsibilities Provide comprehensive administrative and operational support to the CEO and VP. Manage complex calendars, including personal appointments and high-level meetings. Track tasks and ensure consistent follow-up and alignment with ongoing priorities. Facilitate communication and coordination between senior management and internal teams. Handle sensitive and confidential information with the highest level of discretion. Assist in monitoring key tasks, decisions, and ongoing initiatives. Support ongoing operational and administrative initiatives across the leadership team. Work full-time from the office and maintain high availability during business hours. Requirements 1-2 years of experience as a Personal Assistant (PA) or Executive Assistant (EA) supporting senior management. Full proficiency in Microsoft Office tools (Excel, PowerPoint, Word, Outlook). Exceptional organizational and multitasking skills. Excellent written and verbal communication skills. High level of discretion, reliability, and professionalism. Proven ability to thrive in a fast-paced and dynamic environment. Full proficiency in Hebrew and English (both written and spoken). Bachelor's degree – an advantage.

Description Guardio is one of the fastest-growing companies in consumer cybersecurity - we’ve doubled revenue four years running, passed $150 million in ARR, and now protect over a million people, at a moment when AI has made scams more convincing than ever. AI has democratized cybercrime: scams that once required sophisticated hacking teams are now cheap, personalized, and everywhere. Traditional security wasn’t built for this - so we’re building it, protection that sees the person, connects all the dots - and stop attacks and scams wherever vector they come from. And honestly, we all feel here - it’s just the beginning! So, what’s the job? We are looking for a proactive and detail-oriented Personal Assistant who enjoys bringing order to busy schedules, managing multiple tasks, and helping things run efficiently behind the scenes. You will: • Manage complex and dynamic calendars for C-level executives, ensuring strategic prioritization and effective time management • Coordinate internal and external meetings, board meetings, investor calls, and company offsites • Act as a key liaison between executives and internal teams, leadership, investors, and external stakeholders • Handle sensitive and confidential information with the highest level of discretion • Manage domestic and international travel arrangements, including logistics and detailed itineraries • Monitor and respond to emails and correspondence on behalf of executives when needed • Anticipate needs, proactively solve problems, and ensure executives are well-prepared for all engagements • Support ongoing operational and administrative initiatives across the leadership team • Work full-time from the office and maintain high availability during business hours Sounds great! Am I the right fit?  Well, our guess is you have a good chance of being that person if you check as many of these as possible: • 1+ years of experience supporting senior executives (C-level - advantage) • Full professional proficiency in English and Hebrew (verbal and written) • Strong familiarity with Google Workspace and modern productivity tools • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment • Discreet, trustworthy, and professional, with strong judgment • Proactive, service-oriented, and comfortable working closely with senior leadership

About Irregular IIrregular is the first frontier security lab with the mission of protecting the world in the time of increasingly capable and sophisticated AI systems. We build next-generation defenses through high-fidelity research platforms that simulate and monitor real-world AI security scenarios. As AI systems become more powerful, we focus on staying ahead of emerging threats and vulnerabilities, ensuring these transformative technologies can be deployed safely and securely. About the Role We’re looking for a highly organized, proactive, and discreet Personal Assistant to support Irregular’s CTO and Co-Founder across his personal and professional life. This is a hands-on role with a high degree of ownership and autonomy. Approximately 70% of the role focuses on personal matters, household and family coordination, travel, and day-to-day logistics. The remaining 30% involves calendar management and professional and administrative support. You’ll anticipate needs, manage competing priorities, and make sure things get done, from everyday errands to complex arrangements. The role requires sound judgment, absolute discretion, and flexibility to respond outside standard working hours when needed. Key Responsibilities Personal Support (~70%) • Manage personal matters and errands end-to-end, including appointments, transportation, special projects, and ad hoc requests. • Coordinate household operations, service providers, and vendors, ensuring reliable execution and follow-through. • Manage family logistics and children’s schedules, including school administration, after-school activities, and appointments. • Plan and coordinate personal and business travel, including flights, accommodation, transportation, visas, and detailed itineraries. Handle changes and unexpected issues as they arise. • Organize personal events and activities, taking ownership of planning, coordination, and execution. Professional Support (~30%) • Own the CTO’s work and personal calendars, anticipating scheduling conflicts, managing priorities, and protecting time for focused work. • Coordinate internal meetings across the company and external meetings with partners, clients, and other stakeholders. • Manage expense reports, invoices, and billing for personal and professional matters, working with the Operations team where relevant. Requirements • 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role in a fast-paced environment, ideally supporting senior executives. • Exceptional organizational skills and attention to detail, with reliable follow-through across multiple tasks and deadlines. • Ability to take ownership, anticipate needs, and solve problems independently with minimal guidance. • Sound judgment and absolute discretion when handling sensitive personal, family, and business information. • Strong interpersonal and communication skills, with the ability to build trusted relationships with family members, colleagues, service providers, and vendors. • Ability to stay calm, adapt quickly, and prioritize effectively as plans and needs change. • Fluent Hebrew and English, both written and spoken. • Willingness to handle personal errands and household logistics hands-on, and availability outside standard working hours when required. Nice to Have • Experience using AI tools and productivity apps to streamline planning, coordination, and administrative work. • Experience working in a startup or technology company.

Description Empathy is transforming the way families navigate life’s most difficult times - from the loss of a loved one to other major life transitions. By combining technology with compassionate human care, we bring clarity, comfort, and peace of mind when it matters most. We partner with leading employers, insurers, and financial institutions to deliver meaningful, human-centric support at scale. Today, Empathy supports over 50 million people across the US, Canada, and the UK. Backed by top-tier investors including General Catalyst, Index Ventures, Adams Street, Aleph and Entreé Capital. We've raised over $160 million to date, including a $72 million Series C, to expand our impact and scale our mission worldwide. About the Team The Office of the CEO, serves as a central force behind the company’s day-to-day success. We oversee a broad range of responsibilities that keep the business running smoothly, while partnering closely across teams to drive alignment, efficiency, and execution. We are a highly trusted, versatile team involved in many of the moments that matter most — helping turn priorities into action and ensuring Empathy operates at its best. In this role you will • Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe. • Prepare and meticulously organize essential documentation required for meetings. • Compose confidential and sensitive correspondences, reports, and other communications. • Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation. • Preparation and submission of expense reports as well as purchase requests. • Collaborate with global stakeholders - there is flexible availability aligned with US working hours. • Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives. • Supervise and coordinate special events. Requirements What we're looking for We are looking for a versatile and highly organized Executive or Personal Assistant to provide tailored administrative support to our CEO. • A minimum of two years of experience as a Personal or Executive Assistant. • Proficiency in English, both spoken and written. • In-depth familiarity with office management systems, such as Google Workspace. • In-depth familiarity with Google Workspace (formerly G Suite) – including Gmail, Docs, Sheets, and more. • Strong analytical and problem-solving skills to address issues proactively and find effective solutions independently. • Strong attention to detail and highly developed organizational skills. • Exceptional multitasking abilities and adeptness at prioritizing daily workloads. • Excellent communication skills, encompassing both written and verbal, along with strong interpersonal capabilities. • Ability to work in a dynamic environment, while being flexible and available to attend required tasks after working hours when needed. • Demonstrates discretion and maintains a high level of confidentiality.