Office Manager jobs in Tel Aviv-Yafo

Description About Buildots Buildots is the world’s most advanced construction intelligence platform. By comparing schedules and BIM against site reality, its advanced AI transforms granular data into insights that unlock operational excellence. Over 100 global giants trust Buildots, including Turner Construction, JE Dunn, Intel, Digital Realty, STO Building Group and Mortenson. Its impact is proven at every scale, from multi-family projects to multi-gigawatt data centers. With $297M raised, this is your opportunity to join a high-growth company that’s already closing in on unicorn status. About the role Our BizOps team is responsible for all of the office operations challenges the company is facing, tackling complex real-world problems that directly affect the company's success. You'd be joining to take full ownership of our brand-new, three-floor office, manage the reception team, and be the go-to person for our 300 employees, creating a great workplace experience for everyone. This is a maternity leave cover role. What you’ll do: • Take full ownership of the three-floor office, including day-to-day operations and facility maintenance • Serve as the go-to person for approximately 300 employees' day-to-day office needs • Manage the reception team to keep daily operations smooth and the office welcoming • Identify and implement improvements to office operations, processes, and the workplace environment • Select and manage vendors and service providers, negotiate contracts and pricing, and oversee the office operations budget • Manage office setup, swag, and compliance for employee onboarding and offboarding • Partner with the Employee Experience Manager on engagement, wellbeing, and culture initiatives such as happy hours, company gifts, and anniversaries Requirements: • 2+ years of proven work experience as an Office Manager in a startup or hi-tech environment • Energetic, proactive, and team-oriented • Adaptable to shifting priorities in a dynamic workplace • Experience with relevant software tools (e.g., Google Sheets, workplace management systems) • Excellent communication skills in English and Hebrew Why join us? Buildots is building the AI layer construction will run on, and we’re moving at a pace that’s redefining what growth looks like in this industry. We’re partnering with some of the largest builders and investors on the planet to bring intelligence to a market worth trillions of dollars – and hiring smart, ambitious people to help us do it. Own it from day one. We give our people responsibility and autonomy. You get the chance to take the initiative and get the job done. Grow as fast as we do. The company’s trajectory sets the ceiling, and right now there isn’t one. Join an elite team. We combine world-leading AI, computer vision and construction expertise. This unique blend helps us innovate faster and better than others. Share what you build. Every employee gets the chance to hold equity. You’re invested in the outcome, not just working toward it. *To support our hiring process, we may leverage AI-powered tools for tasks such as application screening, resume analysis, and response evaluation. All decisions remain under the oversight of our recruitment team. **By submitting your application, you agree that Buildots will process your personal data in accordance with Buildots' Privacy Policy. Requirements • 2+ years of proven work experience as an Office Manager in a startup or hi-tech environment • Experience with relevant software tools (e.g., Google Sheets, workplace management systems) • Excellent communication skills in English and Hebrew

Cylus is a cybersecurity startup, led by world-class cyber experts. Our mission is to protect millions of people, worldwide, from cyber threats specific to modern trains, keeping them safe and on time. Office Manager Cylus is the global leader in rail cybersecurity, helping railway companies avoid security incidents and service disruptions caused by cyber-attacks. Cylus provides a product-based solution; CylusOne™ - the first-to-market solution designed to meet the unique cybersecurity needs of the rail industry. Led by veterans from the elite technological unit of the Israel Defense Forces’ Intelligence Corps, together with top executives from the railway industry, Cylus’ team combines deep expertise in both cybersecurity and rail. We’re looking for a highly proactive, hands-on, and people-oriented Office Manager to take full ownership of our day-to-day office operations and partner on creating a great employee experience. This is not a classic administrative role — we’re looking for someone who thrives in a fast-moving environment, takes initiative, and knows how to get things done. In this role, you will: • Own and maintain daily office operations • Manage office services end-to-end: vendors, facilities, food, parking, meeting rooms, etc. • Inventory management and procurement of IT equipment • Handle employee travel arrangements and expense reporting • Manage the CEO's calendar and schedule meetings for the management. • Support monthly payroll preparation and assist with bookkeeping • Support and execute employee welfare initiatives and office experience activities • Support ad-hoc projects as needed (e.g., off-sites, company events, customer project hardware shipments, etc.) • Act as the central point of contact for employees, visitors, and vendors We are excited about you if you have: • +3 years of proven work experience as an office Manager or similar role experience in a Startup/Hi-Tech industry (with +50 employees) • Experience with onboarding/offboarding vendors (full cycle from negotiations to contract, etc.) • Ability to multitask and prioritize, self-driven, and a result-oriented working style • Excellent communication skills in English and Hebrew • Comfortable adapting to evolving priorities in a startup environment • People-person - motivated by helping others and is truly service-oriented • Experience with operational system integrations (e.g., Bob, Expensify) • passionate about creating a positive and supportive workplace experience

At Semperis, our mission is to be a Force for Good. Starting with being a great place to work. We believe that when people feel valued, supported, and empowered, they do their best work. That’s why we focus on creating an employee experience rooted in purpose, growth, and balance. Semperis has been recognized as one of America’s Fastest-Growing Cybersecurity Companies by the Inc. 5000, a DUNS 100 Top Startup to Work For, and a multi-year Inc. Best Workplace awardee. Location: Israel – Onsite Ramat Gan- 5 days per week About the Role We are looking for a highly organized and resourceful Office Manager to oversee all aspects of office operations and logistics. You will manage vendor relationships, facilities, supplies, employee services, and ensure that the office runs efficiently across multiple work floors, common areas, and amenities. This role is ideal for someone who enjoys solving operational challenges, thrives in a fast-paced international tech environment, and can balance hands-on problem solving with strategic office management. What You’ll Do • Oversee day-to-day office operations, including supplies, equipment, and catering • Manage vendor relationships, contracts, invoices, and service providers • Coordinate maintenance, cleaning, renovations, and upgrades across three office floors, cafeteria, gym, game room, and rooftop • Manage seating plans, workspace logistics, and parking assignments • Ensure smooth functioning of IT/AV in meeting rooms (in collaboration with IT) • Supervise and manage a small team of office staff • Track and manage office budgets, petty cash, and supplier invoices (liaise with Finance) • Administer employee services: meal cards, company car leasing contracts, parking, and onboarding/offboarding processes • Maintain internal communication channels (e.g., WhatsApp, Signal) • Serve as main liaison with building management and local authorities • Collaborate with HR, IT, and Finance departments to support company-wide initiatives What We’re Looking For • Experience: 2–4 years as an Office Manager, Facilities Manager, or similar role in a high-tech / startup environment • Languages: Fluent in Hebrew and English (written & spoken) • Tech Skills: Proficiency with MS Office; familiarity with tools like Monday.com, DocuSign; Coupa or Mesh experience a plus • Service-minded, highly organized, solutions-oriented, and resourceful • Energetic, collaborative, and adaptable to fast-changing priorities #LI-TI1 Why Join Semperis? You’ll be part of a global team on the front lines of cybersecurity innovation. At Semperis, we celebrate curiosity, integrity, and people who take initiative. If you’re someone who sees the glass as half full, embraces challenges as growth opportunities, and values a healthy balance between work and life—we’d love to meet you. **Semperis maintains office locations in several cities across the globe. Where the job description specifies a required location, candidates will follow our hybrid work model. This includes working up to three days per week and remotely the remaining days. Semperis is an equal opportunity employer and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, marital status, or any other legally recognized protected basis under federal, state, or local law. The information collected by the Semperis application is solely to determine suitability for employment, verify identity, and maintain employment statistics. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or other applicable state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Semperis. Please inform Semperis representative Anna Taylor, Director of Global Recruiting, if you need assistance completing this application or to otherwise participate in the application process.

Location: Ramat Gan (Bursa), Israel (On-site) About Matia Matia is at the forefront of the DataOps revolution, building a unified platform that streamlines data management from end-to-end. We empower data teams with seamless ingestion, reverse ETL, comprehensive observability, and intuitive data cataloging, enabling faster, smarter decisions with significantly less tool sprawl. Backed by leading investors and trusted by data teams at companies like Ramp, Honeybook, Drata and Lemonade, we’re building the future of data confidence. Our Israel team is growing, and we need someone who makes the office run smoothly and keeps our people feeling welcome and well looked after, every day. The Opportunity We are looking for an Office & Workplace Operations Manager to own our Ramat Gan (Bursa) office from end to end: facilities and maintenance, budget and vendor management, and every office project. You will report to our VP of Operations. This is a hands-on role for someone who takes real ownership of a physical space, its budget and the people who work in it. You will be the single point of ownership for how the office runs, and the person colleagues turn to when something time-sensitive comes up. Just as important, you will look after the people who work here: a clean, safe and comfortable space, a warm welcome for every new hire, and a first point of contact for anything colleagues need from the workplace. You are someone who enjoys solving problems and never shy away from a challenge. What You’ll Do • Employee Welfare: Look after the wellbeing of the team: keep the office clean, safe, comfortable and well stocked, and be the first point of contact for colleagues’ workplace needs. Help people feel welcome, supported and able to do their best work. • Office & Facilities Management: Own day-to-day office operations: supplies, deliveries, maintenance and cleaning. Be the contact for building management and the landlord. Own the office budget and coordinate bookkeeping with Finance. Be on site to handle urgent issues. • Events & Employee Experience: Help organize Israel events and meetups, and coordinate employee gifts, swag and special-occasion items for birthdays and holidays. • Office & Workplace Projects: Own office projects end to end, such as moves, expansions and renovations, managing timelines, budgets and vendors. • Equipment & Workplace Logistics: Set up laptops and workstations for new hires and manage the local hardware inventory: tracking, repairs, replacements and storage. • Travel & Vendor Management: Coordinate business travel. Own vendor contracts, renewals and invoices, and source and compare quotes for supplies, equipment, furniture and services. • Operations Support: Take on other operations tasks from the VP of Operations, and back up adjacent Ops tasks as needed. What We’re Looking For We are seeking someone who treats the office like their own business: proactive, detail-oriented, and comfortable owning a project from a spreadsheet to a finished room, and a budget from a vendor quote to a paid invoice. Must-Haves: • Experience: 3+ years running office or workplace operations, ideally at a fast-growing startup • People-First Mindset: Warm, discreet and service-oriented, with real care for colleagues’ wellbeing and the judgment to handle personal matters sensitively • Hands-On & Available: Comfortable with the physical side of the job, such as deliveries, equipment and moves, and able to respond to urgent facilities issues, • Budget Ownership: Comfortable owning a budget, comparing vendor quotes, and managing contracts and invoices • Language: Fluent Hebrew and English • Mindset: An entrepreneurial mindset with a passion for solving challenging problems and thriving in fast-paced, dynamic environments. Nice-to-Haves: • Basic IT: Experience supporting IT or equipment logistics, or hardware troubleshooting • Bookkeeping: Basic bookkeeping or expense-coding experience • Events: Event-planning experience • Growth Stage: Experience operating inside a rapidly scaling company How to Apply Does this role sound like a good fit for you? We encourage you to apply directly through our website.

Description At Natural Intelligence, we are on a mission to simplify decision-making for millions. We build leading comparison websites that connect high-intent consumers with the world's top brands. Since 2009, we've grown into a bootstrapped, profitable powerhouse in the performance marketing industry. We are looking for an Office Manager to join our People Operation team. As the first point of contact for employees and guests at our Tel Aviv office, you’ll create a welcoming environment, manage the front desk, and provide day-to-day administrative and operational support. You’ll work closely with our People Operations & Employee Experience team to help keep office life running smoothly. This is a full-time, fully on-site role at our Tel Aviv office, Sunday to Thursday, 9:00 AM-6:00 PM. The role reports to the Head of People Operations & People Experience. Your Impact • Reception & Employee Service: Manage the front desk, welcome guests, respond to employee requests, coordinate meeting room bookings, and handle incoming mail and deliveries. • Office Operations & Administrative Support: Support day-to-day office operations and administrative tasks, helping maintain an organized, welcoming, and well-maintained workspace. • Supplier & Service Provider Coordination: Coordinate with suppliers and service providers, place orders, and handle invoices. • Office Supplies & Inventory: Monitor office supply levels and coordinate purchases and replenishment to support ongoing office needs. • Employee Experience Support: Assist the Employee Experience team with preparations and logistics for happy hours, company events, team-building activities, and employee gifts. Requirements • Previous experience in an administrative, reception, or office operations role – a must. • High proficiency in Hebrew and English, both written and verbal – a must. • Strong organizational and prioritization skills, attention to detail, and the ability to manage multiple tasks. • Excellent interpersonal and communication skills, with a strong service-oriented approach. • A proactive, hands-on attitude, with the ability to work independently and remain calm in a busy environment. • Proficiency in Google Workspace and Microsoft Office, particularly Calendar, Docs/Word, and Sheets/Excel. • Familiarity with AI tools for administrative and operational efficiency – an advantage. Why You’ll Love Working Here • You won't just hear about AI, you’ll have the best cutting-edge tools at your fingertips to do your best work. • Our stunning ToHa Tel Aviv offices come with a fully-equipped gym, a music room, amazing coffee, and views for days. • Come exactly as you are: We're proud to be 52% women, with incredibly vibrant internal communities (Olim, LGBTQ+, Parents, and more). • Competitive pay and growth paths are key, but it’s the everyday vibe that makes the difference. We love gathering for great happy hours, team offsites, and celebrating our milestones together. Think you're a natural fit? Join us! Before you hit apply, take a quick look at the requirements to ensure this role aligns with your experience. We carefully review applications, but due to high volumes, we will only be in touch if there's a strong fit. We appreciate your time! Natural Intelligence is an Equal Opportunity Employer. We hire based on talent and potential, welcoming applicants from all backgrounds. Reasonable accommodations available upon request at [email protected].

Description Location: Tel Aviv, Israel (4 days a week in the office) Who we are Lumia is an early-stage startup backed by Team8 and NewEra, working on some of the hardest problems in AI security. We're a small team based in Israel and abroad, and we work hard, laugh a lot and care about each other. Who we're looking for You're the person who notices that the coffee is running low on supplies and kitchen stock, that someone's birthday is coming up and that the new hire's laptop hasn't arrived yet, and you fix all three before lunch. You're creative, independent and full of energy, and you'd rather build something from scratch than follow a playbook. This is a full-time role based in our Tel Aviv office (4 days a week), with flexible hours that overlap with our US team, including availability until about 19:00 Israel time a few days a week. You'll report to our Head of Finance (US-based) and work closely with our Israel site lead. Once we hire a Head of HR, you'll report to them. What you'll do Keep the office running 40% • Own our office space: rentals, maintenance and planning for what we'll need next • Manage equipment, supplies, vendors and budgets • Work with our IT provider (Wediggit) so everyone in Israel has the right equipment and access. Take care of our people 40% • Run onboarding and offboarding for Israel and US hires: laptop ordered, secured and shipped before day 1, accounts and access ready, welcome kit sent, and a clean equipment handback at exit • Keep our remote team connected: virtual events, US holidays and milestones, and logistics when US teammates visit Israel • Support all our employees, in Israel and US, and be their go-to person for everyday needs Make it fun 20% • Own gifts, swag and company celebrations, in Israel and shipped to our US team • Organize and host company events in Israel, from team gatherings to larger special events • Celebrate birthdays, Lumia-versaries and special occasions, and bring your own ideas Support G&A operations 20% • Track the office and employee experience budget and report monthly to Finance • Handle receipts and documentation for office spend in Ramp, and work with Finance in setting up new vendors with contracts and tax forms • Work with Wediggit to keep an inventory of laptops and office equipment Requirements • Experience managing budgets and vendors; comfortable with Google Workspace, Slack and expense tools like Ramp (e.g., Concur, Bill.com, Expensify) • 2-3 years in a similar role, ideally at a startup or tech company • Excellent English is a must, along with fluent Hebrew • Very organized and good at juggling many things at once • Independent, motivated and open to new areas Nice to have • Background or education in HR • Experience with recruitment or supporting hiring processes • Experience working with HR or people systems and other G&A departments (e..g., Finance and IT)