IsraAID

Location: One day from the HQ office, one day from homeCapacity: Student position At IsraAID, our mission is to support people affected by humanitarian crises. Since 2001, we have responded to crises and emergencies in more than 60 countries, partnering with local communities to rebuild their lives and their futures together. IsraAID is now working to support affected and displaced communities across Israel, following the October 7th, 2023 attacks, focusing on Psychosocial support and educational programs. Programs Officer – Israel Response (Northern Mission) The Programs Officer (PO) for the Israel Response in the Northern Mission supports the effective management and continuity of the Mission’s programs, with a primary focus on knowledge management, internal processes, progress tracking, and reporting. The PO helps ensure that program information, documentation, and key processes are well-organized, up to date, and accessible, while supporting teams in following agreed workplans, timelines, and reporting requirements. The PO works under the Program Manager, in close collaboration with the MEAL Officer, and other relevant teams, contributing to efficient coordination, organizational learning, and timely internal reporting to the Programs Department. Key Responsibilities • Program Design, Development, and Implementation • Program Support, Coordination, and Follow-up • Support the Program Manager and project teams in tracking program progress against agreed workplans, timelines, and key deliverables. • Maintain up-to-date records of program activities, milestones, decisions, and follow-up actions, ensuring that key information is documented and accessible. • Support follow-up on program-related processes, including MoU extensions, annexes, and other administrative or programmatic updates, in coordination with the relevant departments. • Flag delays, gaps, or issues to the Program Manager and support timely follow-up and resolution. • Support communication and coordination with relevant internal teams and partners as needed, ensuring that key updates and requests are documented and followed up on Programmatic Reporting and Documentation • Ensure consistent and up-to-date reporting on internal platforms, Monday.com • Align with IL programs and operations reporting/database mechanisms. Including periodic reports and weekly update meetings. • Ensure all project documentation is complete, organized, and accessible in the mission’s filing systems. • Support the collection, organization, and consolidation of program updates and information for internal reporting to Devcomes Monitoring, Evaluation, and Learning (MEAL) • Support the Program Manager and MEAL Officer in tracking progress against program objectives, indicators, and agreed deliverables. • Contribute to capturing and organizing lessons learned and good practices to support organizational learning and knowledge sharing within the Mission Content Development and Technical Support • Provide administrative and organizational support for the development and organization of program content, training materials, and other program resources. • Support the documentation and organization of programmatic knowledge and materials, ensuring that relevant resources are accessible and up to date. • Assist in consolidating feedback and inputs from project teams and partners, as needed, to support the development and refinement of program materials. Experience: • 1-2 years of experience in program support, project coordination, administration, or a related field. • Experience in maintaining organized documentation, databases, and digital filing systems. • Ability to track tasks, timelines, deliverables, and program progress in an organized manner. • Experience supporting reporting processes and consolidating information from different sources. • Familiarity with coordinating tasks and follow-up across multiple stakeholders.Ability to work under pressure in rapidly changing environments. • Previous work in an NGO, humanitarian, development, education, or social-impact organization - an advantage. Education: • Relevant academic qualifications, such as degree in international development, Humanitarian Studies, Education, social work or a related field. IT Skills: • Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint). • Familiarity with database management (Monday) and data analysis tools. • Experience with communication and collaboration platforms such as Zoom or Teams. Languages: Fluency in English and Hebrew is required. ETHICAL STANDARDS IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA. EQUAL OPPORTUNITIES IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.

ABOUT ISRAAID IsraAID is an international non-governmental humanitarian aid organization headquartered in Israel, with humanitarian missions around the world. Our mission is to support people affected by humanitarian crises, and we have responded to more than 115 emergencies in 65+ countries since we were founded in 2001. Wherever floods, droughts, hurricanes, earthquakes, wildfires, conflicts, and other hazards strike, we are side-by-side with communities on the ground. We provide immediate relief, support recovery, and reduce the risks of future emergencies. ABOUT DEVCOMMS IsraAID’s DevComms department – comprising the development and communications teams – is responsible for securing IsraAID’s financial stability and growth. We lead IsraAID's global fundraising strategy, uphold the global fundraising infrastructure, and promote the organization’s visibility, brand, storytelling, and messaging to diverse audiences. As a Senior Development Officer, you will be part of our fundraising arm – mostly producing and coordinating funding requests, compliance, and other donor-facing literature, for a range of philanthropic and humanitarian institutional donors. You’ll also own several strategic portfolios within the development stream. These responsibilities will bring you into regular contact with IsraAID’s global humanitarian missions; fundraising offices in the US, Canada, and Australia; and other departments at HQ. KEY RESPONSIBILITIES • Write grant applications, proposals, reports, and other materials for charitable foundations, federations, individual donors, and humanitarian institutions. • Lead the development of complex funding proposal packages, in close coordination with humanitarian missions worldwide and HQ-based colleagues. • Support IsraAID's global fundraising teams and humanitarian missions, including help with proposals, reports, and digital tools. • Research, map, and identify new donor audiences and funding opportunities. • Hold key portfolios, likely to include 1-2 donor groups and 1-2 projects/workstreams. • Support logistics, operations, and follow-up for donor visits to humanitarian missions. • Input data into Salesforce, IsraAID's donor CRM system. • Present to visiting groups and at relevant events/conferences. IDEAL CANDIDATE • Native or as-native English speaker. • Strong, ideally professional-level spoken and written Hebrew. • Outstanding written communication skills, including writing, proofing, and editing. • 4-6 years grant writing experience, with a proven record of writing grant applications, proposals, and reports in English at a very high level. • Experience in project/portfolio management. • Ability to translate program data into stories that donors/supporters can connect to. • Ability to read program budgets. This role does not include budget management, but you will need to understand budgets and financial reports for donors. • Experience in using CRM/donor database systems, preferably Salesforce. • Knowledge of the philanthropic field – charitable foundations, institutional and governmental donors, Jewish Federations and individual donors. • Flexibility and ability to work under pressure, prioritize, and meet deadlines, both independently and as part of an extremely busy team. This includes readiness to operate when IsraAID deploys to an emergency setting and workloads increase temporarily but significantly. ADVANTAGES • Experience in humanitarian aid, international development, or human rights. • Experience working as part of a resource development team. • Basic design skills (Canva). ETHICAL STANDARDS IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse (SEA). The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA. EQUAL OPPORTUNITIES IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status. * Seniority level will be determined based on the successful candidate's relevant experience.